ProcureCon IT Sourcing 2016 (past event)
05 - 06 December, 2016
44 020 7036 1309
Day 1 - Monday 5th December 2016
08:30 - 09:00 Registration and welcome coffee
09:00 - 09:10 Chair’s opening remarks
09:10 - 09:30 Opening Keynote: The CPO Perspective - How to Build An Optimal IT Procurement Organisation With Influence At A Strategic Level
- How influential is IT Procurement in our business, and how has this changed over the last 5-10 years? Do we see this category as a hot spot for future CPOs and CIOs?
- Which emerging technologies will become key business disruptors? Where is IT investment going in the near future?
- Global vs local, centralised vs. decentralised, integration or separation from IT and Vendor Asset Management – where have we seen the most success?
- What does the future of IT procurement look like? How can you work with your CPO, C-suite and stakeholders to move the agenda forward to truly innovate procurement processes to drive innovation alongside savings and value?
Frans Barends
Senior Director Procurement & Business Services/ Chief Procurement OfficerGeorgia Institute of Technology
09:30 - 10:10 Panel Discussion: Elevating Your IT Procurement To The Next Level - What Is The Business Transformation Required To Get From Good To Great?
- What can you do to advance your maturity level to be in line with your competitors? How are you driving yourself and your team to become a truly world-class organization?
- 80 per cent of IT costs are typically trapped in ‘keeping the lights on’ and maintaining infrastructure rather than driving innovation and delivering transformative benefits – how can you challenge the business to deliver proposals for transformative investment that deliver greater returns?
- What procurement processes do you need in place to ensure you and your team can focus on the important tasks of negotiating savings, developing category strategies, increasing skillsets, driving innovation and bringing more spend under management?
- What does best in class look like and how can you lead with an IT mindset and link strategies to corporate ambitions?
Frans Barends
Senior Director Procurement & Business Services/ Chief Procurement OfficerGeorgia Institute of Technology
Michelle Baker
Global Category Director, Technology & Business ServicesSABMiller Procurement
10:10 - 10:50 Case Study Revolution: : The Journey To Effective Internal Collaboration: How To Create A True Community, Share Experiences And Improve The Visibility Of The Procurement Team
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IT Summits: Explaining the rationale and initial steps needed to create an internal IT procurement community, and why summits were the way forward
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Our journey so far and what we’ve learned: Since 2013, organised 3 Summits (in 2013, 2015, 2016) in Paris where we invited all the European IT Procurement Directors from our RELX Group and all our Worldwide IT category leads: Software, Hardware, IT services, Telecom
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Key hurdles and challenges to creating this internal community - how can you address these in your business?
10:50 - 11:10 Innovation Case Study: Enabling The "Next", Creating the Connected Car Ecosystem
- The Disruption has started - what is happening that means we will need to act differently to remain successful?
- The Internal JLR context - where are we now?
- Clockspeed - Old meets New
- Industry Comparisons - Lessons learned from Nokia, Yahoo et al
- Moving to the Desired State and the DNA of creating the “Next”
- Delivery Models
- Outlining challenges and successes
11:10 - 11:50 Morning coffee and networking
11:50 - 12:50 Drill Down Roundtables
Eric Verschut Global Lead Procurement Monitoring & Control Aegon
Abel Forrester Global Category Manager Takeda Pharmaceuticals
Ron Vermeulen Manager Cloud Solutions Comparex
Michael Bell Manager Corporate Procurement – IT KPN
Sven Kaesser HO Information & Communication Technology Procurement Airbus Group
Neal Summers Global Category Lead – IT Procurement AstraZeneca
Samantha McCarthy Global Procurement Manager IT Reckitt Benckiser
Laurence James Senior Practice Manager Flexera
Cuong Nguyen Head of IT Procurement Danske Bank
Alex Li Principal Standards Analyst Microsoft
Got a continuing conundrum you just can’t get your head around? Here’s your chance to get to the bottom of it. Join forces with your fellow peers and pick the brains of market leaders to explore practical solutions, test ideas and collaboratively crack the code! An exceptional way to really get a handle on your key challenges. Our Roundtable Hosts will share the top three takeaways from each Roundtable so you can get an insight into all the discussions.
Roundtable 1: Planning for the End: How To Transition Out and Unwind Supplier Agreements
Hosted By: Abel Forrester, Global Category Manager, Takeda Pharmaceuticals
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When supplier relationships sour, or need to be ended for political, regulatory, or other purposes, procurement takes on a very different role – how do you manage this part of the sourcing process?
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Assessing your capability for pulling back or ending agreements – how has this been set up from the beginning in the contract?
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Dealing with exit penalties, and how to end the relationship gracefully with minimal business disruption
Roundtable 2: Controlling The Cloud: Enable Business Innovation While Ensuring Cost Management
Hosted By: Ron Vermeulen, Manager Cloud Solutions, Comparex
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How to choose the right cloud for the right workloads, security, productivity without losing control? Are you aware of the cloud broker approach?
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Share your experiences and approaches for dealing with cloud based solutions – where have you had success and what are your pain points?
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How do you approach IT and data security issues? Have vendors been open to compromise? And can you actually get security by obscurity through hiding in the cloud?
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When does it not make sense to move to the cloud – where have you decided this is not the way to go and why?
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What are the risks of moving everything to the cloud, and how do you get back from the cloud if necessary, is it reversible?
Roundtable 3: How to Create A More Collaborative Culture Across Country And Business Units
Hosted By: Eric Verschut, Global Lead Procurement Monitoring & Control, Aegon
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How do you share knowledge and collaborate on projects across your country and business units? Sharing success stories and pain points
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Engaging with local offices who are used to working independently – how do you encourage them to collaborate?
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Creating a procurement advisory council – how does this work and who should be involved?
Hosted By: Samantha McCarthy, Global Procurement Manager IT, Reckitt Benckiser
- Contracting for agile software development is fundamentally different from traditional project contracting – why, and in what ways?
- Using traditional contracts for an agile development project can endanger the project execution and cause a company to fail to get the potential benefits of agile development, so how can organisations change their contracting models, reduce risk and get more benefits out of adopting agile development?
- Is the problem deciding when something is finished? What do you pay at what milestones? How does payment work, and how do you ensure a secure process for your company?
Roundtable 5: Financial Services Sector Roundtable
Hosted By: Cuong Nguyen, Head of IT Procurement, Danske Bank
An opportunity to discuss with your sector peers on the challenges and opportunities specific to IT procurement in the Financial Services sector
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What can we do to ensure regulatory compliance when buying and contracting with Cloud solutions?
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How to overcome internal business inhibitors to sourcing and contracting with start-ups or niche providers, as the dynamic changes to working with more nimble players
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How should procurement as a function interface with digital teams?
Roundtable 6: Creating An IT Procurement Category Management Strategy That Fits Your Needs
Hosted By: Michael Bell, Manager Corporate Procurement – IT, KPN
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IT is often considered a Category on its own, but within IT several different categories can be found (Hardware, Software, Staffing, Professional Resources, Outsourcing, Cloud, etc.) – how do you structure this in your company? How has this changed over time, and what are your future plans?
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What are the different skillsets and resources you need for each category of spend? What category tends to be your biggest focus and area of spend, and why?
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How do you tailor your procurement strategy for each category, and how is this changing with ever-changing technology and business needs?
Roundtable 7: How Do You Structurally Embed Digital In Your Sourcing Organisation?
Hosted By: Sven Kaesser, HO Information & Communication Technology Procurement, Airbus Group
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How do we as IT Procurement need to reorganize to fully embrace digital and all its implications? How do we restructure commodities?
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What are the best strategies to develop the speed and agility necessary to prosper in a digital world?
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How do you work effectively with all the new types of suppliers in the digital space? Sharing success stories and pain points.
Roundtable 8: Winning the Day - Negotiating Better Software License Agreements
Hosted By: Laurence James, Senior Solution Architect, Flexera Software
- Lead vendor negotiations - move beyond a discount-only approach
- Drive license optimization and cost avoidance
- Increase budget predictability and reduce spend
Roundtable 9: Insourcing – The Challenges And Benefits Of Transitioning From An Outsourced Model
Hosted By: Neal Summers, Global Category Lead – IT Procurement, AstraZeneca
- Organisations are starting to bring outsourced services back in-house. What drives the “Make-or-Buy” decision?
- How does IT Procurement add maximum value to the process?
- What is the impact on supplier relationship management?
Hosted By: Alex Li, Principal Standards Analyst, Microsoft
- How does your organization’s experience in cloud procurement compare with the findings of the recent Forrester study?
- Can an ISO cloud agreement standard (simplified version in checklist format) help make cloud procurement more consistent?
- How to use the standard? (see instruction
12:50 - 14:20 Networking Lunch
Stream A: Driving Supplier Excellence
14:20 - 15:00 Panel Discussion: Identifying and Managing Smaller Niche Vendors - How To Balance Risk Against The Need To Innovate- Navigating the IT vendor start-up landscape: how do you find these new providers, where do they congregate and in what type of business hubs or resources?
- Overcoming internal business inhibitors to working with start-ups or niche providers - the key processes and contract amendments necessary to allow agile yet secure partnerships
- Rethinking IT procurement’s role in fostering these emerging types of relationships – how best to position your involvement with IT and other stakeholders to ensure maximum effectiveness
- Developing effective vendor scorecards and dashboards which work for niche vendors
- How to create mutual value and be a valued partner for new products coming to market that your business could be a pilot for
Claire Tapping
Head of Sourcing & Commercial - IT and Business Process OutsourcingRolls Royce
Stream B: Building Best-In-Class IT Organisations
14:20 - 15:00 Case Study Revolution: Establishing and Optimizing A Cohesive And Aligned Global IT Procurement Strategy – What Are The Critical Success Factors?- When it comes to compliance issues, configuration issues, multiple reseller relationships and various pricing models, what’s the best way to implement a global cohesive IT procurement strategy?
- Can global contracts be implemented from the home office? Do you need to decentralize?
- How do you deal with a patchwork of often conflicting global laws and regulations, especially in the EU and China?
Stream C: Next Generation IT Procurement Leadership
14:20 - 15:00 Leadership Boardroom: How To Be A ‘Commercial Consultant’ And Have A Seat At The Top TableAs both external and internal environments keep evolving, leaders need to provide a consistent yet flexible, innovative and responsive approach to how they steer their business and people through new times. In this inspiring session, restricted to 10 people on a first come first served basis – refresh your leadership skills through quality time with your peers.
- What is IT Procurement’s role in ensuring IT is providing tools and processes to enable and support revenue generation?
- How can you focus your role on the high value aspects of contracting when looking at suppliers, improve your market knowledge, understand know how suppliers are connected, and focus on the value they can provide the company?
- What steps can you take to move procurement closer to the customer relationship?
- How do you get innovation from an IT supply base into your organisation?
Stream A: Driving Supplier Excellence
15:00 - 15:40 Case Study: Beyond SVM, Creating Top Line Growth by Delivering Procurement Services- Danske Bank today, and in 2020
- Setting Up the Procurement Innovation Group
- Working with Stakeholders
- Procurement Innovation Services
- Enhancing CX with Customer Journey Mapping
Stream B: Building Best-In-Class IT Organisations
15:00 - 15:40 Case Study Revolution: Right Sizing Supplier Risk Management In An Outsourced environment- What analysis do you use to understand a provider’s strengths and weaknesses before you make a decision
- Which approach is best: do you deal with a central or local organisation?
- How to avoid poor project management once the project is signed – how do you ensure continuing service levels
- Nearshore or offshore?
- What is the industry trend, where is investment going?
- What should you retain in house and what makes business sense to outsource?
Stream C: Next Generation IT Procurement Leadership
15:00 - 15:40 Stream continues15:40 - 16:10 Afternoon tea and networking
Stream A: Future Proofing Internal Stakeholder Dynamics And Talent Management
16:10 - 16:50 In Conversation: Creating Optimal Synergies Between Procurement And IT To Uncover Real Savings And Unlock Value- What concrete wins have the synergies between procurement and IT delivered in our organisation?
- Get on the same page: how to build shared goals and KPIs across business units so success can be measured equally
- Getting a seat at the table: How procurement can get involved in IT project and budgeting meetings at the beginning of the process – what should IT procurement be doing differently?
Stream B: Achieving Operational And Negotiation Excellence
16:10 - 16:50 Industry Insight: Uncover Real Savings from Ongoing Operations And Drive Innovation AgilityToday’s IT procurement imperative is to reduce costs while uncovering opportunities to support business growth. A recent Gartner study shows that 89% of IT budgets are spent on maintaining current systems. Today’s organisations have 2 options, either stay with the “Status Quo” and do nothing, pay the annual vendor maintenance fees and limit your ability to grow your business or you are ready for “Change” and to uncover real savings from costly ongoing maintenance of legacy ERP systems including SAP and Oracle, enabling re-investment in high-growth initiatives. Learn how to identify these savings and to present the business case to fund essential strategic projects.
Stream A: Future Proofing Internal Stakeholder Dynamics And Talent Management
16:50 - 17:40 Case Study Revolution: How To Attract, Retain And Nurture Best in Class IT Procurement Talent-
What skill sets and capabilities should the ideal IT procurement professional have, and where do you find them - supply chain/procurement or IT? Where else have you found good talent?
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What is more important in your experience: those that are technologically competent or those able to negotiate the best deals?
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How can you ensure the IT procurement team has credibility with IT – what strategies do you put in place to ensure they speak the same language, and are on the same level technically?
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What good examples are there of talent management programmes? And once you have good people, what methods can be used to keep them on board?
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Are IT Procurement Directors the CPO’s of the future? Discussing the growing influence of IT Procurement and how this is impacting your organisation
Stream B: Achieving Operational And Negotiation Excellence
16:50 - 17:40 Negotiation Masterclass: Best In Class Negotiation Strategies For IT Procurement LeadersNegotiation is a vital pillar of the procurement process, and as such, an in-depth understanding of how it works, and how to excel is vital. Oren is an instructor in Intel for negotiation, contracts and influencing courses, with vast experience in negotiation across all aspects of IT procurement. Let him guide you through a step by step plan to adapt your negotiation skills in line with the ever changing nature of IT procurement.
17:40 - 17:45 Chair’s closing remarks
17:45 - 19:00 ProcureCon IT 'Sinterklaas' Drinks Reception
For a lot of families, the most important day during December is 5th December when Sinterklaas (St. Nicholas) brings them their presents!
St. Nicholas' day is on the 6th December, but in The Netherlands, the major celebrations are held on the 5th December. The name Santa Claus comes from the name Sinterklaas.
Celebrate with warming Christmas drinks, spiced holiday cookies and chocolate!
19:00 - 23:59 Conference Dinner– don’t forget to book!
The Harbour Club Amsterdam
Our conference evening events have developed a reputation of their own for delivering excellent networking opportunities and a chance to relax and unwind after the first day of the event. The Harbour Club is an old wine terminal where they used to bottle wine. Since then it has been an absolute favourite hangout for Amsterdam’s rich and famous. The interior design is mind-blowing and the kitchen is known for their wide variety of fish, great cuts of meat and overall quality fare. The Harbour Club will surely amaze you.
The cost is €70 21% Dutch VAT and includes a 3 course meal, 2 glasses of wine, mineral water and tea or coffee.
To secure your place, Please email Jade Cummings by Friday 18th November at the latest. Places are limited and tickets will be sold on a first come first served basis so I recommend you book your place sooner rather than later to avoid disappointment!